Audio-Visual Equipment Reservations

Save or print audio-visual equipment (AVE) reservation procedures (PDF - updated October 3, 2023). 

Select the process below that addresses your need for equipment.

Intermittent Audio-Visual Equipment Reservations

Reservations must be made by accessing a shared VIEW ONLY Outlook calendar.

Available Equipment

• Laser Pointers — three (3) are available
• LCD Projectors — three (3) are available
• Laptops — two (2) are available
• Meeting Owl 3 — one (1) is available
  Create an immersive hybrid meeting experience in any space with the intelligent 360° conference camera, mic and speaker that gets smarter over time. View demo (YouTube link). 

NOTE: Although many of the classrooms within Public Health are equipped with the appropriate connectivity cords, EPIDEM Student Services has placed an HDMI cord in each laptop bag.

HDMI Cords are available free of charge to faculty and students serving as teaching assistants. Please contact the University Center for Teaching and Learning (UCTL) for additional information.

How to Add the Shared EPIDEM - AVE Calendar Using Outlook

In Outlook, open the Calendar feature

• Click on Open Calendar
• Click on Open Shared Calendar
• Type in EPIDEM - AVE CALENDAR and click OK

If you encounter problems with accessing the EPIDEM – AVE CALENDAR through Outlook, please contact us at epidemave@pitt.edu.

Reservation/Confirmation Process

1. Email Student Services at epidemave@pitt.edu and provide the following information on your reservation:
   • Date the equipment is needed/Date it will be returned.
   • Start Time/End Time.
   • What equipment is needed?
   • Where the equipment will be used?
   • Who will be responsible for the equipment and a phone number for that individual?
2. Within 24 hours of making the reservation, view the calendar to ensure your reservation has been made.
3. Go to the Student Services Office (5115 Public Health) to pick up your equipment.

Responsibilities of the User

Laptops and their corresponding cords and chargers have been labeled to reduce loss and misplacement of equipment.

It is the responsibility of the user to return all equipment (including all corresponding cords and chargers) to the Student Services Office by 5 p.m. on the day in which it was borrowed. If this is not possible, Gina Tagliaferri is the primary contact for AV requests, returns, questions. If Gina is unavialble, Amy Rhodes is the secondary contact.

Gina Tagliaferri
5115 Public Health
git13@pitt.edu
412-383-2407

Amy Rhodes
5116 Public Health
rhodesa@edc.pitt.edu
412-624-3060

In addition, users are responsible for ensuring that all corresponding cords are placed in the laptop bag upon returning it to the Student Services Office. Upon return to our office, the contents of each bag will be checked. If it is determined that an item is missing, the individual(s) responsible for the reservation will be contacted.

Finally, users are to ensure that they are familiar with the set-up and operation of the equipment they have requested. It is strongly encouraged that the users arrange for time to practice with the equipment in the specific classroom. Epidemiology Student Services is unable to assist with setting up equipment or to troubleshoot should a problem arise.

Questions: Please contact us at epidemave@pitt.edu.

Ongoing or Recurrent Audio-Visual Equipment Reservations

Contact the University Center for Teaching and Learning (UCTL)

Note: Equipment may be borrowed for the entire term. This also includes HDMI and VGA cords.

General Questions: Please contact UCTL ClassroomServices@pitt.edu or by phone: 412-648-7240

Room Locations, Available Equipment & Problem Resolution

Note: All classrooms within the Pitt Public Health Building are equipped with either a free-standing monitor, a wall-mounted screen/monitor, or a retractable ceiling-mounted screen.

In addition, instructions on how to utilize the equipment have been placed in all of the rooms.